1 Introduction

The goal of this template is to achieve uniformity in the papers appearing in the Proceedings of the 37th CIRP International Seminar on Manufacturing Systems. The instructions follow the style of the CIRP Annals.

The typography, layout and style used in these instructions are exactly the same, as you should use when preparing your paper. The template explains how to prepare an electronic publishing version as well as a camera-ready version. The papers will be printed ‘as is’. No final corrections will be made by the publisher.

This template is available in Microsoft Word format on the CIRP ISMS2004 website under "Instructions for Authors" at: http://www.sztaki.hu/CIRP-ISMS2004.

Please mind that for the paper submission only an electronic copy in pdf format is required. Please use Adobe Distiller 5 to create your pdf file. Do not send MSWord documents.

Please give special attention to the naming of your pdf file: The name must consist of the two decimals indicating the number assigned to the paper by the Seminar secretariat, followed by an underscore and the surname of the first author e.g. 03_Alting.pdf or 15_Byrne.pdf.

Your paper is limited to eight printed pages. In exceptional cases, the Program Committee may accept papers of up to eight printed pages.

The official language of the Seminar is English.

2 Identifying your paper

2.1 Paper title and authors

The paper title and authors should be exactly in the format as indicated in this template. Authors should be written with the Initials and the Name (e.g. F.J.A.M. Van Houten). Please do not use academic titles. (Prof. Dr. etc.).

Affiliations of authors should be indicated by superscript numbers as in the example.

2.2 Page numbers

Do not use page numbers in the pdf file.

3 Setting Up Your PapeR

3.1 Text area

Your manuscript must fit within the required margins. Set your margins for the first page at 20 mm (0.79 in) for top and 18 mm (0.71 in) for bottom, 20 mm (0.79 in) for left, and 12 mm (0.47 in) for right. The first page and all uneven pages should have a right hand layout: right margin 12 mm (0.47 in) and left margin 20 mm (0.79 in). The even pages should have a left hand layout: left margin 12 mm (0.47 in) and right margin 20 mm (0.79 in). Centering of text sections refers to these margins.

Title area

Put the title directly under the top margin. The title should be in Arial 12 point bold centred. Use capitals as indicated in the title of this example. The first word of the title and all major words must start with a capital. The authors section should be in Arial 9 point normal.

Abstract

Your abstract should not exceed 100 words. It should provide a brief summary of the contents of your paper. Begin typing your abstract 40 mm (1.58 in) from the top margin. It should be centred across the page, indented 12 mm (0.47 in) from the left and right margins and justified. The word Abstract should be typed in Arial 9 point bold font. The body of the abstract should be in Arial 9 point normal.

Keywords

Select three keywords that can be used to identify the subject of your paper.

The first two keywords must be taken from the latest CIRP List of Keywords, available from the cirpnet web page http://www.cirp.net/secretariat/forminfo.html. The last keyword may be taken from the list or may be freely chosen by the author.

Type the keywords below the abstract, using the same format. Leave one carriage return between the abstract and the keywords.

Paper body

Begin typing your paper 105 mm (4.1 in) from the top margin. Use a two-column format, and set the spacing between the columns at 12 mm (0.47 in), so that column width is 82 mm (3.23 in).

3.2 Font and line spacing

Preferably papers are prepared on PC/MSWindows computers. In this case Arial 9 point font must be used. The general rule is: do not use other fonts. (Papers prepared on other computers on which Arial is not available, must use Helvetica (or Geneva) 9 point or a similar 9 point san serif font.) These instructions are printed in Arial 9 point. Please embed all fonts in particular those in the pictures.

The line spacing should be set at single spacing ‘at least 10 points’. Leave 3 points after each paragraph. Justify the text on both the left and the right margins.

3.3 Headings and heading spacing

We recommend using no more than three levels of headings, indicated in these instructions as Heading 1, Heading 2 and Heading 3. The styles for these headings are included in the Word template on the website and are summarized in Table 1 below.

Please avoid loose Headings to appear at the bottom of a page.

HEADING 1

To denote the major sections of your paper, use Heading 1. These sections should be numbered. For example, Heading 1 is used for the following section headings in these Instructions: Introduction, text, summary, etc.

The style for Heading 1 is ARIAL 9 POINT BOLD ALL CAPS with a 5 mm (0.2 in) hanging indent to accommodate the number and 3 point spacing after the heading. In addition, leave one carriage return (in Normal style) before the heading. Begin typing the text in the line beneath the heading.

Heading 2

To denote logical subsections of major sections, if any, use Heading 2. Number the subsections accordingly. In these instructions, for example, the subsections of Section 3 are numbered 3.1, 3.2, 3.3, etc.

The style for Heading 2 is Arial 9 point bold with a 7.5 mm (0.3 in) hanging indent to accommodate the number and 3 point spacing before and after the heading. Begin typing the text in the line beneath the heading.

Heading 3

To denote further divisions of a subsection, if relevant, use Heading 3. These divisions are not numbered. The style for Heading 3 is Arial 9 point italic justified to the left margin, with 3 point spacing before and after the heading. Begin typing the text in the line beneath the heading. The heading of this section (Heading 3) is an example of the Heading 3 style.

4 Text

4.1 Terminology and Symbols

We suggest to use CIRP approved terminology and symbols, for example: ISO 3002 Parts I-V. We also recommend that authors adopt the terminology used in the CIRP Dictionary and that they use SI units.

4.2 Style

The following list summarizes several important points of style to keep in mind when preparing your paper:

· Use bold for emphasis, but keep its use to a minimum. Avoid using underlining in your paper.

· Use a consistent spelling style throughout the paper (US or UK).

· Use single quotes.

· Keep hyphenation to a minimum. Do not hyphenate ‘coordinate’ or ‘non’ words, such as ‘nonlinear’.

· Do not end headings with full stops.

4.3 Mathematic text and equations

Equations should be justified to the left margin and numbered at the right margin. Leave 6 points before and 6 points after the equation, as indicated in the Equation style on the Word template.

x² + y² = 41 (1)

For equation font sizes, use 9 point for full size, 7 point for subscript and superscript, and 5 point for sub-subscript and sub-superscript.

Use italics for variables (u); bold for vectors (no arrows) (u); bold italic for variable vectors (u) and capital bold italic (U) for variable matrices. Use ith, jth, nth, not ith, jth, nth. The order of brackets should be {[()]}, except where brackets have special significance.

4.4 Lists

Single space list items with no extra space between the lines. Mark each item with a solid bullet ‘·’ or with an Arabic numeral followed by a full stop, e.g., 1. 2. 3. and so on. Be consistent in marking list items.

Refer to Section 4.2 for an example of a bulleted list. Following is an example of a numbered list:

1. For complete or near complete sentences, begin with a capital letter and end with a full stop.

2. For short phrases, start with lower case letters and end with semicolons.

3. Do not capitalize or punctuate single items.

4. Use a colon to introduce the list.

5 Figures and tables

5.1 General appearance

Make sure that all figures, tables, graphs and line drawings are clear and sharp and of the highest quality. Lines should be thick enough to allow proper reproduction. Also in figures: use embedded arial font type only.

Diagrams, graphics and photographs should be in gray scale of excellent quality with good contrast.

When preparing figures and tables, make sure that all lettering inside the figure is no smaller than the specified size of the paper text, i.e., 9 point.

5.2 Numbering, captions and positioning

Number figures and tables consecutively, e.g., Figure 1, Figure 2, Figure 3; Table 1, Table 2, Table 3. Use (a), (b), (c) to distinguish individual subjects in a composite figure. See Figures 1 and 2 for examples of figure and caption placement. Refer to Table 1 for an example of a table centred across two columns.

Each figure and each table must have a caption. Captions should be centred at the foot of the figure and typed in the same 9 point font used in the paper. Begin the caption with a capital letter and end with a full stop. Always refer to figures as ‘Figure’ and not Fig. Leave 6 point spacing between the figure and the caption. Place the figure or table on the text page as close to the relevant citation as possible, ideally at the top or at the bottom of a column. If a figure or table is too large to fit into one column, it can be centred across both columns at the top or the bottom of the page. Make sure that it does not extend into the page margins.

6 PDF FILE PREPARATION

7 PAPER SUBMISSION

An electronic copy of your paper in pdf format must be sent as an attachment of an e-mail message to CIRP ISMS2004 Secretariat at isms2004@conferences.hu.

The author of a paper has to accept a commitment that the paper will be orally presented; if not, the IPC will have the right to refuse the paper.

8 summary

This paper summarized the instructions for preparing a paper to be published in the Proceedings of the CIRP ISMS2004.

9 acknowledgments

We extend our sincere thanks to the original editors of the instructions and the CIRP Editorial Committee for making this material available for us.

10 References

Number the references chronologically: [1] [2] [3]. Cite the references in the body of the paper using the number in square brackets [1]. All references listed must be cited, and all cited references must be included in the reference list.

The reference list should be set in the same typeface as the body of the text. Use a hanging indent of 7.5 mm (0.3 in) to accommodate the numbers. Each citation should be followed by a full stop. Use the style ‘References’ on the Word template.

Last name, initial, year of publication, full paper title, journal name, volume, first and last page. Use only common abbreviations in journal names.

[1] Krause, F.-L., Kimura, F., Kjellberg, T., Lu, S.C.-Y., 1993, Product Modelling, Annals of the CIRP, 42/2:695-706.

	HEADING 1	Heading 2	Heading 3
Font	Arial or Helvetica 9 point	Arial or Helvetica 9 point	Arial or Helvetica 9 point
Style	BOLD ALL CAPS	Bold	Italic
Numbering	1, 2, 3, ....	1.1, 1.2, 1.3, ...	None
Spacing	Single-spaced, 3 points after, Normal carriage return before	Single-spaced, 3 points before, 3 points after	Single-spaced, 3 points before, 3 points after